USTA NorCal Board of Directors Meeting
October 20, 2004
ClubSport Fremont
Board Members Present: President Dwight Johnson, Fred Tierney, Andrea Norman, Betty Cookson, Dave Sperry, Jean Hassoun, Philip Stromer, Terry Cossette, Linda Peltz, Brian Cory, Shar’ron Smith, Patrick King, Bill Schoen, Alvin Hom, Rick Kepler and Margie Peterman.
Past Presidents Present: Paul Kepler, John Frank, Don Jacobus, Mark Manning, Gary Lee Kim Fuller and Liz Blum.
Parliamentarian Present: Rosie Bareis
Staff Present: Jim Coyne, Bob Manalo, Karen Hirtzel
Delegate Present: No
Guests Present: Jack Drimmer, Bill Hansen
The regular meeting of the USTA NorCal Board of Directors was called to order by Vice-President Fred Tierney at 6:30 p.m. He explained that President Dwight Johnson was in a meeting and would be joining us later. Executive Director Bruce Hunt was called away on a family emergency and would not be attending the meeting.
The minutes of the September 22, 2004 meeting were approved.
Betty Cookson asked that the calendar and the website be corrected regarding committee meetings. Many dates do not specify what committee is meeting and she believes that this is confusing for anyone wanting to access the information.
No Executive Committee Activities
Treasurer’s Report – In packet
Terry reported that the Budget Committee was meeting again next Wednesday and that the proposed 2005 budget went from a deficit of $113,000 to a surplus of $32,000 .
Nominating Committee – The proposed slate was mailed to all member organizations.
Liz Blum expressed a concern about the current process of gathering proxies. She asked the board to consider changing the process and suggested that a method be devised so that the proposed slate would be elected without the proxy gathering.
Constitution and Rules – Andrea reported that the committee was working with Ron Carter regarding making conforming changes to the By-Laws. Some members of the board expressed a concern that these changes would be instituted without the board’s express approval. Andrea informed the board that conforming changes could be made in the By-Laws in conjunction with and upon the approval of legal counsel. She was asked to submit these changes to the board before making them official.
Committee Decisions – Motion made to table the $2500 funds approved for Community Tennis by the Budget Committee for making a training video. Concern was expressed as to what the training video was for and who the target audience would be.
Motion passed unanimously.
Dwight arrived at 6:55 p.m. and chaired the meeting from this point forward.
President’s Report –
1. TPI – Kim Fuller made a presentation on TPI, giving the board an update of where we stand. He passed out 2 surveys (Club Administrator Survey and Player Survey) that was taken, and explained the results of the survey.
He stated that it was now possible for all league and tournament results to be put into the system and that social matches no longer had to be mandatory. Going forward, individual member organizations could decide what criteria should be included which may or may not include social matches.
2. A policy statement by Bruce Hunt (TPI for 2005 in USTA NorCal) and sent to member organizations was passed around which generated much concern. The President was asked why this was allowed and was asked to have the statement retracted and to demand an apology from Bruce. The Board had not seen the statement prior to it being sent out and had not approved its contents. Dwight apologized to the board and stated that he takes responsibility for the issuing of the TPI recommendation.
3. MPC Forum – Dwight mentioned that only 2 present Directors and Mark Manning (chair) attended the MPC form and that the board missed an opportunity to hear some great National speakers. Questions were asked as to the change of dates as many understood that the original date was to coincide with the Annual Meeting and not enough notice was given for the change of date.
Dwight mentioned that we (NorCal) was way ahead of other sections and that we must take a top-down approach to MPC and that the board must participate. The decision makers must attend in order to bring about change. John Frank questioned whether his attendance in the past had made any difference and would like to see more participation from minorities. Linda Peltz suggested that it be a requirement of all board members to attend six functions during their 2 year term. Betty Cookson asked the board to consider a slightly different format and suggested that a 2-day meeting (Annual Meeting and MPC forum) be considered.
E. D. Report – In Board Packet
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Action Items –
A. Motion to have standings and rankings for 8-year olds.
Motion defeated – For 7 vs Opposed 10
B. Motion to eliminate the percentage in the Junior mileage rule and just use the straight 150-mile radius for Open Level Tournaments.
Motion passed - For 16 vs Opposed 1
Old Business – None
New Business- E-Mail project stated that e-mail addresses would be confidential.
Motion to put this item on agenda
Motion failed - For 7 vs Opposed 10
Meeting ended at 10:42 p.m.
Respectively submitted by
Margie Peterman, Secretary