USTA Northern California Board of Directors
Minutes of Meeting of October 19, 2005
At ClubSport Fremont
Attendees: Don Jacobus, John Frank, Jack Drimmer, Bill Schoen, Phillip Stromer, Gary Lee, Jean Hassoun, Bill Hansen, Mark Manning, Patrick King, Andrea Norman, Terry Cossette, Paul Kepler, Fred Tierney, Sandi Kaney, Betty Cookson, Rosie Bareis, Marjorie Peterman, Dave Sperry, Brian Cory(board members), Bruce Hunt, executive director, Dale Evans, parliamentarian, and Jim Coyne, Reno Davenport, Alvin Hom, Bob Manalo, and Valena Williams, Jr. (guests).
Regular meeting of Board called at 6:36 pm by Vice President Marjorie Peterman. President Dwight Johnson was ill and could not attend the meeting.
Mark Manning moved and Phil Stromer seconded that the agenda be changed so that the ERC proposal be moved from committee reports to the Action items.
11 – 0 in favor of adding the item to the agenda.
Minutes were approved as amended 12 – 0.
Treasurer’s report by Jack Drimmer. It appears like we will have a projected $110,000 surplus over expected expenses.
Budget committee finished their meetings and completed budget will be given to the board to vote on November 5.
Revised the wording on item number 8 of the election committee rules. “When conflicting instructions are given on specific individual proxies by a member organization, that cannot be resolved by the Election Committee, the proxy is invalid.”
Revised number 14.
Paul Kepler moved and Jean Hassoun seconded to eliminate the word “or staff” from the first sentence of item 14 of the Election Committee Rules – 2005.
10 –1 passed
Paul Kepler moved and Jean Hassoun seconded that the second sentence of item 14 be removed. Passed 15 – 0.
Bruce Hunt will let board know what the times are for the Annual meeting, Board meeting and the Diversity Forum which will all be held on November 5, 2005.
Action Item A has been withdrawn.
New Action item presented by Patrick King.
Mark Manning moved that we should go into Executive Session. Seconded by Phil Stromer.
Motion was withdrawn.
Sandy Kaney moved and Mark Manning seconded that we approve ERC actions 1 (NorCal Executive Director Job Description), 2, (NorCal Section Key Performance Indicators) (KPI’S)and 3, (NorCal Program 2006 Goals) of the action item.
Rosie Bareis called question. 17 – 0 passed.
Vote was 16 – 1 in favor and motion passes.
ERC action #4. Tennis Service Representative Personnel Recommendation Plan
Mark Manning moved that Board go into Executive Session and motion seconded by Paul Kepler.
7 for, 9 against, so the motion failed.
Patrick King moved that the Board accept the ERC proposal for TSR. Fred Tierney seconded the motion.
Phillip Stromer moved to call the question. Passed 12 –5.
Vote on motion - 7 for, 11 against - motion defeated
Jean Hassoun moved that we go line by line on the two proposals (ERC and Executive Director), Dave Sperry seconded.
Jean Hassoun moved to add “a discussion on how to spend the TSR money” to the agenda. Sandy seconded. 13 for, 6 against.
Betty Cookson moved to accept the executive director’s TSR plan. Andrea Norman seconded.
Andrea Norman moved to amend the motion to remove the ED’s Excess Revenue Sharing Plan and remove line 2 and change line 3 to one person who would be a sales person. Fred Tierney seconded.
Rosie Bareis moved to call the question on the amendment. 17 – 0.
8 for, 9 against. Amendment fails.
Dave Sperry moved and Fred Tierney seconded to amend the motion so that we are only voting on lines one and four.
Mark Manning called the question. 18 – 1. Question called.
Vote on amendment - 15 for and 2 against. Amendment passes.
Vote on motion to accept lines 1 and 4. 18 – 0.
Jack Drimmer moved that we take $30,000 from the TSR money to put into a bonus pool to award staff based upon on their performance goals developed and passed today.
Patrick King seconded
Sandy Kaney voted to call the question. 15 – 0.
7 for, 8 against. Motion failed.
Jean Hassoun moved to go line by line and to accept lines 5, 6 and 7. Sandi Kaney seconded.
Betty Cookson moved to call the question. Vote was 14 –0 to call the question.
10 to 8. Motion passes.
Andrea Norman move that we hire one person as a Tennis Service Representative who would focus on building membership through programs. Fred Tierney seconded.
Rosie Bareis called question. Passed 14 – 0
9 for, 7 against. Motion passed.
Moved to go to executive session at 10:52.
Andrea Norman moved to accept the minutes of the Executive Session meeting of Sept. 21, 2005. Jean Hassoun seconded the motion. Unanimous vote.
Fred Tierney moved to come out of executive session, Jean Hassoun seconded.
Moved to go back to regular meeting at 10:55.
Fred Tierney moved to adjourn and Jean Hassoun seconded and unanimous to adjourn at 10:57.
Submitted by Bill Schoen, Secretary